WEDNESDAY, 11th MARCH 2020
Jubilee House, St Pauls Street, Crewe, CW1 2QA
6:15pm – 7:30pm
This is your invitation to attend the Annual General Meeting of Cheshire Neighbours Credit Union. As a financial co-operative we operate differently to other businesses owned by shareholders. In a co-operative any member has an equal say in the running of the business – so please come along to support discussion and help us make the right decisions.
NEW VOLUNTEERS NEEDED
CNCU relies on volunteers. Our volunteers help support the office function, meet clients, assess loan applications and if appropriate join the Board. Please email firstname.lastname@example.org if you would be willing to volunteer to help CNCU keep running. At the last general meeting a Supervisory Committee of members was formed to review the work of the Board.
GO PAPER FREE
It costs CNCU nearly £1,000 to send out invitations to meetings by post to members. We already have email addresses for many members and this reduces our costs. We are aiming to communicate with all members electronically. Please help us achieve this important aim by emailing email@example.com with your email address or let us know your mobile number so we can text you.
If you would like an up to date statement then please email firstname.lastname@example.org and we will email a statement to you free of charge. If you would like a paper statement posted to you then we will charge £5 for this.
BOARD OF DIRECTORS – SUMMARY REPORT
Small loans are the main part of the work of CNCU and the number of Child Credit loans of up to £750 which are paid off out of Child Credit payments or other regular income has increased significantly in the year.
The take up of JamJar Budgeting Accounts has remained very low.
Overall CNCU continues to have an underlying deficit of about £20,000 a year. Obtaining grants and donations to cover this deficit is becoming increasingly difficult. Discussions over closer working with several nearby credit unions have not produced any definite results.
N.B. Full reports, accounts and any other papers will be presented at the meeting. Copies may be requested prior to the AGM by calling the office on 01270 685625, or by emailing email@example.com
You will be required to sign in and confirm your membership number to be able to vote.
If you wish to stand for election to the Board, then please contact the office for a copy of a nomination form, which must be completed and returned by 1st March 2020.
S A M Corcoran
CHESHIRE NEIGHBOURS CREDIT UNION
ANNUAL GENERAL MEETING
Held on Wednesday 6 March 2019 at Jubilee House, St Pauls Street, Crewe. Commencing 6.15pm
|1||Present: Sam Corcoran (chair), Sandra Link (notes), Georgina Richards, Mark Thompson, Ann Mallin-Jones, Rachel Cullen, Sarah Polese, Kerryn Hudson, Joe O’Toole, Christiana Obojiofor, Richard Kellett, Vivienne Gorst, Mick Roberts, Kath Cliffe, Peter Wilson, Jill Rhodes, Helen Wilman, David Spall, Pam Spall.
Apologies: Pamela Taylor, Linda Kellett, Sue Thompson, Elizabeth Meehan, Sade Coyne, St Micheals Church Coppenhall, Andrew Mallin-Jones.
|2||Welcome and introductions: Sam Corcoran welcomed everyone to the meeting and introduced the board and staff members. It was confirmed that the meeting was quorate.|
|3||Approval of SGM Notes from 2018: The notes were approved as an accurate record of the meeting held on 12 September 2018.|
|4||Actions arising from 12.9.18: Sam Corcoran reported that all rule changes had been approved by FCA with the exception of the request that CNCU be permitted to not write to all members individually to notify them of changes and meetings. The FCA replied by insisting that all memebr are individually notified. However, in order to reduce costs it is permissable to notify members by email or text message. All members were requested to ensure that CNCU has their email and mobile phone numbers.|
|5||Report of the Board of Directors: Sam Corcoran stated that (i) Cheshire East Council remain supportive of CNCU as evidenced by free use of premises. However CEC has confirmed that no further grant funding will be provided but the loan of £60k, released quarterly at £7.5k per quarter over a two year period has been approved and the first tranche accessed. (ii) The aim of increasing jam jar accounts has not been as successful as hoped. The Landlords forum had been attended recently in an effort to get landlords signed up for their tenants to pay rent and other key bills. There are currently 38 jam jar accounts. It was confirmed that the charge is £5 per month and the landlord can pay the fee. (iii) The loan book has been increased with particulary good months in December 2018 and February 2019. The evidence is promising but CNCU is not yet profitable. Strong views were expressed from the floor about promotion of the landlord budget account service and members were assured that this will continue to be developed. Sam Corcoran suggested that break even could be achieved in approximately 12 months time if the loan book continues to increase.
Sandra Link provided an HR up date explaining that in order to match the overall aim of CNCU to increase business and operate over 5 days, it had been necessary to increase the staffing resource. In September 2018, Sarah and Rachel had been joined by Georgina as office supervisor with the objective of her role being to develop the business and facilitate opening on Fridays. Additionally, Kerryn Hudson was appointed in February 2019 as customer services officer. All four staff are part time, taking the staffing resource from 47 hours to 91 hours per week. Job descriptions for the three customer service roles had been aligned in order that everyone could undertake all roles enabling coverage for five days and for absence through leave and sickness. Collaboration with other credit unions had taken place with Stockport CU enabling staff training in loan assessment and process; and development in debt management
Chancellor Phillip Hammond delivered the budget speech today and cited support for the Credit Union sector.
He proposed that Credit Unions may hold a “Prize Draw” for their members as opposed to paying interest on deposits. This is an exciting opportunity that our Board of Directors are keen to investigate. Watch this space!
5.59 Supporting the credit union sector- Credit unions play an important role in facilitating savings and offering affordable borrowing to their members. To help people increase their financial resilience while boosting awareness and membership of these community organisations, the Budget commits to launching a pilot of a new prize-linked saving scheme for credit unions. (17) https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/752202/Budget_2018_red_web.pdf
CHESHIRE NEIGHBOURS CREDIT UNION
Minutes of Special General Meeting held on 12 September 2018 commencing 6.15pm
Jubilee House, St Pauls Street Crewe
Attendance: Sandra Link, Rod Langford, Nina Hammill (Crewe + District Trades Council), Daniel Goron, Maria Balogoua, Deidre Meredith, David Spall, Pamela Spall, Vivienne Gorst, Mandy Gorst, David Johnson, Kath Cliffe, Sam Corcoran, Joe O’Toole, Ann Mallin-Jones, Andrew Mallin-Jones, Sarah Polese, Jack Chrisp, Linda Kellett, Richard Kellett, Georgina Richards, David Miles, Charles Razzall, Edith Pearson, Mark Thompson, Liz Smith, Steven Roberts, Lesley Morgan, Brian Roberts, Mick Roberts.
The Chair of the Board, Brian Roberts (BR) welcomed everyone to the meeting and introduced those board members present. The meeting was confirmed as quorate. Apologies for absence were received from 9 people and those people present who were not members were reminded they couldn’t vote.
The Minutes of the Special General Meeting of 24 April 2018 were approved with the following matters arising:
Treasurers Report was delivered by SC with accounts circulated for year end 30.9.17 which showed a deficit of £10,937 with a similar deficit expected for 2018. CNCU remains just above 3% reserve required by the Bank of England.
Credit Committee reported that loans that are being made are generally good with low levels of bad debt. CNCU has a history of not taking people to Court but is in the process of recruiting a volunteer to take this role. The current process for chasing bad debts was explained.
Report of the Auditor and consideration of accounts – SC proposed that the audited accounts that were circulated be approved and this was carried.
Appointment of Auditor generated discussion in relation to charges and it was agreed that Gardner Accountants be approved with the caveat to seek a more realistically priced auditor if possible.
Election of Directors – BR noted that since 24.4.18 two newly elected board members had resigned and Kath Cliffe had been co-opted. Brian Roberts, Sandra Link, Sam Corcoran, Mick Roberts, Natasha Maroni and Kath Cliffe were appointed. Members authorised co-option to a maximum board size of 9 members.
The Credit Committee were elected – Andrew Mallin-Jones, Ann Mallin-Jones, Sarah Polese, Richard Kellett and Georgina Richards as Chair.
Supervisory Committee – there is currently no such committee in place. It was noted that this is a requirement of the Rules. The role is to act as an independent watchdog, appointed by members. Agreed that GR and Kath Cliffe would seek to identify 3 suitable members to appoint and post the details on the website.
Clarity was sought about Rule 112 and it was clarified that board meetings do not need to be held each calendar month.
Any other business
The next Annual General Meeting will take place at the same venue on Wednesday 6 March 2019 commencing 6.15pm.
The meeting closed at 8pm.
Audited Accounts year end 30 September 2019